Decide on packing procedures and layout.Assign a member of each team to oversee their department’s packing responsibilities.What should your planning team focus on at this stage? Draft a list of emergency contact numbers for everyone involved in the move, elevator maintenance, and building management.Create a detailed moving day plan for your staff to follow.Send a detailed floor plan to your movers, or arrange a meeting at the new premises if needed.Finalise access codes and security for the new premises.Arrange for cleaning services at your current office and the new premises.Book parking space permits, local licences and elevators for the moving day if needed.Sign any official paperwork, permits and licenses.Clearly define and name communal spaces on your new floor plan.Assign each team member a number, and add that corresponding number to their desk and equipment.Work on a detailed floor plan and allocate colour-coded stickers to each department section Assign colour codes to each department.Arrange external storage facilities if needed.Place orders for new furniture and stationery if needed.Consult with a furniture company for any new furniture you might need.Create an inventory of existing office furniture.Now it’s time to consider the logistics of moving all your office equipment from one space to another. Any additional benefits your company makes use of.Service companies for photocopiers or printers.Statutory bodies (such as HMRC, Companies House etc.).
Microsoft project office move does professional#
Any professional organisations you belong to.
Who to send a change of address notice to:
Notify local partners, affiliates, and suppliers about the upcoming move, especially those who will be affected by your change of address and contact information. Make a reservation with your chosen moving company. Make sure all team members know what their responsibilities will be ahead of time. Start a master list of people you need to send a change of address to. You may also want to explain the reason for the move, the benefits to your team member and the changes it may bring about in their day-to-day routine Notify all your team members of the moving date and new office address. Notify your current landlord and property manager, and give official notice. Once you’ve confirmed your moving date, you must let internal and external parties know about your upcoming relocation. Office relocation plan – do you have the resources to pull off a seamless move? Whether you’re moving into a coworking or new office space, having a structured program is essential to prevent any disruption to the business. Measure the new office space and plan how you are going to lay things out. Get a detailed floor plan for your new space. Set your moving budget to help prevent overspending. Find out whether you need moving insurance for necessary equipment and machinery. Start getting quotes from a variety of moving companies to find the best available service and value for money. Put together a planning team who can delegate tasks and be responsible for the moving process. IT, data, computers, and connections- consider how you will relocate your electrical equipment and IT without affecting and slowing down the workflow. This includes workspace design and tech requirements and how these will benefit your people When choosing a new space, consider your business’ sustainability and growth needs. You may also be responsible for any breakages or damage to the space that might occur during the move. If you are planning to leave early, it may cost you your deposit. Review your commercial property lease. Once you’ve decided to make a move, start taking care of the first steps and doing this 12 to 18 months before your moving date would be best. Some people may be excited about moving back into the office, whilst some may find the change a daunting process, but that’s okay because there are a few steps you can take to keep things moving as smoothly as possible.Īnd that’s where we’re here to help – discover our handy guide to help you make a move without unnecessary stress. So, if you’re considering moving to a serviced office or coworking space – remember two things, communication and preparation are key. Whether relocating to different workspaces or accommodating a hybrid workforce, you and your business must be well-prepared for the move. How we work has changed and potentially changed for the better as more businesses become more open to different ways of working.
0 kommentar(er)
